Instant Invoice Management
Advanced solutions for the future
There is an urgent need to transform your manual, organisational invoice management processes into workflow-based, digital processes with intelligent data extraction because..
- Paper-based invoices and manual data entry significantly increase processing effort.
- Organisational, non-system-supported processes reduce transparency, cause delays, and may lead to document loss.
- High processing times often result in missed opportunities for cash discounts.
- Different input channels and invoice formats lead to heterogeneous and unclear processing procedures.
- Lack of information and missed payment deadlines increase supplier dissatisfaction.
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Enhancing your Invoice Scenario
Every company is different, but one goal is always the same: create added value! Benefit from a real added value with our future-proof end-to-end invoice verification solution. KPS Instant Invoice Management takes invoice verification to a new level, streamlining existing structures and processes through digitalisation.
Before
Workflow-based invoice management
- Speeds up your invoice management process and saves time and cash discount losses
- Helps you to handle large volumes through automated data extraction and problem detection
- Increases process quality and avoids errors through automated validation of legal requirements
- Optimises and straightens your processes with intelligent machine learning services like feedback-based data recognition, intelligent auto-coding, etc.
- Increases process control and –transparency with central invoice-, liquidity- and KPI-reports
- Avoids risk and facilitates regulatory compliance
- Optimises work balancing and relieves your employees
- Improves relationship with vendors and your company’s reputation
After
Boosting your benefits beyond invoices
- Intelligent data extraction for additional documents like delivery notes, order confirmations, etc.
- Enhanced automation of the P2P-process by integrating new workflow processes e.g. for automatic check and posting of goods receipt
- Expansion of your archive from audit-proof storage to a company-wide digital supplier or customer file
- Implementation of a central contract archive for the central creation and management of all company-wide contracts
We know that every business is different, but one goal always remains the same: add value! We want our customers to benefit from real added value with our future-proof and seamless end-to-end invoice verification solution.
KPS can help you streamlining and automating your invoice management processes
1. Process analysis and optimisation
Analysing and optimising your invoice management process and detecting bottlenecks
2. End-to-End invoice management
Implementation of SAP integrated End-to-End invoice management processes from invoice receipt to FI-posting based on audit-proofed archived documents
3. Intelligent invoice processing
Realisation of intelligent invoice processing and data recognition processes based on intelligent learning and feedback mechanism for invoices, delivery notes, order confirmations, etc.
4. Cross-border invoice exchange
Implementation of solutions for uniform cross-border exchange of electronic invoices in standardised formats (e.g. xRechnung, FatturaPA)
5. Contract management solutions
Implementation of company-wide digital supplier and customer files and contract management solutions based on audit-proof archiving solutions
Real added value with KPS Instant Invoice Solutions
We help you take your invoice verification to the next level
- Fast implementation
- Up to 90% automatic postings from the start
- 100% transparency of incoming invoices
- Current and future international regulatory compliance
- Industry-tailored KPS best practices
- Sustainable invoice management solution
Secure and digital invoice verification processes with KPS Instant Invoice Management
An expert interview with Axel Beck
Axel Beck, expert for Invoice Management Solutions, explained to us in an interview how the digitalisation solution works, what advantages it offers and which companies benefit from its use.
Read an excerpt of the interview here – we offer you the complete interview for downloading.
Mr. Beck let’s get straight to the point: To introduce the topic, can you briefly define what is meant by “Instant Invoice Management”?
A. Beck: “KPS Instant Invoice Management is a full line solution focused on invoice verification. Starting with invoice receipt, the solution covers the entire invoice verification process. Features include audit-compliant archiving, as well as invoice data capturing with the aid of intelligent components, workflow-based invoice verification for invoices with and without order references, and posting in financial accounting (FI).”
What does Instant Invoice Management do?
A. Beck: “Instant Invoice Management ensures that the CFO has access to a fully digitalized and automated invoice verification process. The system underpins efficient, time-optimized processes, which ensures that the terms of payment are used effectively. It delivers a positive impact in that it saves a great deal of time and money. Another important point: process control and transparency make a significant contribution to adhering to existing compliance guidelines. Moreover, predefined reports facilitate the analysis of all the relevant KPIs. The invoice verification process can therefore be optimized on an ongoing basis, allowing costs to be reduced further.”
So KPS Instant Invoice Management is directly relevant for the CFO?
A. Beck: “KPS Instant Invoice Management is part of the CFO Agenda 2025. This agenda offers content (assets) that has been preconfigured and predefined drawing on best practices, while being geared to the needs and activities of today’s CFO.”
Invoice Management – Expert Interview with Axel Beck, KPS
Partnering for Success
Together with our solution partners, we provide our customers with added value in specific areas to strengthen their competitive edge in the global marketplace.
Get in touch to find out more!
Axel Beck
Partner KPS
Expert for Finance & Information Management
